To add an expense, follow these simple steps: Go to the “Finances” section and click on “New Transaction”, “Add Expense”.

For each expense, you can enter the following information:

• The property,
• The type,
• The date,
• The payer,
• The amount.

In addition to this information, you can also enter:

• The tenancy contract,
• The recurrence (one-time or a recurring expense),
• The VAT amount,
• The recoverable amount (for recoverable expenses),
• The description,
• The associated documents.

Expenses are summarized into a few main types:

• Property management fees,
• Recoverable tenancy charges,
• Deductible charges,
• Credits,
• Tenant balance refunds,
• Security deposit refunds,
• Other expenses.

Security Deposit Type Expense

Once the tenancy is completed and the security deposit is returned, you can record an expense under the heading “Security Deposit Refund”. A corresponding document will be created for this line, reflecting the details of the refund.

For both income and expenses of the “Security Deposit” type, you have the option to check the “Amount for reference only” box. If you check this option, the amount will not be included in the calculations and the balance of the “Finances” section.