Tenancies

HMO tenancy, co-living

With Rentila, you can easily manage co-living and HMOs (Houses of Multiple Occupancy). To do this, you need to create one or more “units” (a unit can represent an apartment or a room), and then assign tenants to these units. You have the option to create a joint tenancy, involving a joint lease where one unit is rented to several tenants. Alternatively, you may opt for individual tenancies, each with an individual lease, where each tenant rents an individual room from you. Common tenancy: common rent and rent receipts Begin by creating a record for each tenant in the “Tenants” Read more →

Tenant check-out

End a tenancy and record a departure To record a tenant’s departure, go to the “Tenancies” section and click on the “End Tenancy” option on the right. Fill in the required details such as the departure date, security deposit to be returned, final rent receipt, and new address, then click “Save”. Once the departure is registered, the website will deactivate the tenancy and stop generating rents. The end date of the tenancy will be updated to match the departure date. You will then be able to archive the tenancy. A line for the return of the security deposit will be Read more →

Deposit

When you create a tenancy, the amount of the security deposit specified in the tenancy agreement will be recorded as a line of income in the “Finances” section. You can also manually create a collected security deposit, simply add a revenue of type “Security Deposit” in the “Finances” section. A receipt will automatically be generated for this transaction. Once the tenancy is over and the security deposit is returned, you can record an expense under the heading “Refund of Security Deposit”. A corresponding document will be created to reflect the details of the refund. For this particular type of income Read more →

Tenant service charges reconciliation

Following the reconciliation, the system generates an entry in the Finance section which can be (depending on the result): A Revenue, if the tenant has paid less (you can claim the difference), An Expense, if the expenses were less than the amount anticipated by the tenants. If the provisions are higher than the actual expenses, the landlord must reimburse the excess to the tenant; otherwise, they will request an additional payment. The amount of charges recovered by the landlord must be justified. Recoverable Expenses Included in the Calculation Firstly, it is essential to enter the recoverable expenses in the “Finances” Read more →

Rent review

Once a year, on the anniversary date of the contract, it is customary to review the amount of the rent. The calculation formula is: Rent x new index / old index = new rent. Conducting a Rent Review with Rentila To perform a rent review, follow these steps: Go to the “Tools” section and select “Rent Review” or use the actions available on the right in the “Tenancies” section. Select the tenancy agreement for which you want to review the rent. Indicate the year of the last review and the starting, old index. Indicate the new index. Check the amount Read more →